YouTube caption workflow

YouTube Caption Generator from Uploaded Video

Upload your exported YouTube recording and generate SRT or VTT caption files with timed cues ready for editors and publishing tools.

Upload exported video Browse subtitle tools

Drop audio or video here

MP3, MP4, WAV, M4A, MOV, WebM and more · up to 6 GB each · Free: 3/day, up to 30 minutes per uploaded file. Full transcripts, summaries and editing included.

Choose files

Record audio

Pause and resume anytime · up to 3 hours

Automatic transcription settings · target 128 kbps

Free: 3/day. Full transcripts, summaries and editing included.

No credit card required
Speaker labels
TXT, DOCX, SRT, VTT exports for all languages; PDF (basic ASCII only) for plain English text
Audio and video files

Supported formats: MP3, WAV, M4A, MP4, MOV, WEBM, AAC, FLAC

Private uploads. Files are used to create your transcript and exports.

Upload your exported recording file. VoiceScribe does not import directly from YouTube URLs.

Built for audio, video, meetings, podcasts, lectures and interviews.

TXT, DOCX, SRT, VTT for all languages. PDF (basic ASCII only) for plain English text.

Why this tool

Built for your workflow

SRT and VTT exports

Download caption files commonly used for YouTube and web video uploads.

Timed subtitle cues

Generate captions synchronized to speech in your exported file.

No URL import required

Use a straightforward upload workflow with files you control locally.

Edit before publish

Review transcript text and timing before exporting captions.

How it works

From upload to export

1
Export your YouTube video
Download the video file you want captioned from YouTube or your archive.
2
Upload and transcribe
VoiceScribe transcribes speech and prepares timed caption cues.
3
Export SRT or VTT
Download caption files for YouTube Studio, editors, or web players.

Use cases

Common scenarios

Manual caption upload

Prepare SRT files before adding captions in YouTube Studio.

Multilingual caption prep

Generate base captions before translating for international channels.

Editor handoff

Send timed caption files to video editors working outside YouTube.

Formats

Supported inputs and exports

Input formats

MP4
MOV
WEBM
MKV
M4V

Export options

TXT
DOCX
SRT
VTT
PDF (basic ASCII only)

Caption-file example

Generate timed cues ready for a caption workflow

Unlike a plain transcript, an SRT caption file pairs every spoken line with the time it should appear on screen.

youtube-captions.srt

1
00:00:01,800 --> 00:00:04,900
Today we are comparing two recording workflows.

2
00:00:05,300 --> 00:00:08,600
Start with the file you exported from your editor.

Before YouTube Studio

Caption upload checklist

Review the subtitle file against the final exported video before adding it in YouTube Studio.

Match the final video cut
Generate captions from the same exported file you will publish so edits do not move the timing.
Verify cue boundaries
Spot-check fast dialogue, pauses, and scene transitions for readable subtitle changes.
Correct names and technical terms
Review brand names, people, acronyms, and specialist vocabulary before upload.
Select the correct language
Choose the matching video language when adding the caption file in YouTube Studio.

Export guide

Which export should I use?

Format	Best for	Note
SRTRecommended	Uploading timed subtitles in YouTube Studio	Includes numbered cues and timestamps.
VTT	Web players and workflows that prefer WebVTT	Keeps timed captions in a browser-oriented format.
TXT	Reviewing wording before caption export	Readable text without the complete timed-caption structure.